Dropbox
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Your Files Are Slipping Through the Cracks
Cloud storage should make your team more efficient, not less. Labyrinth Technology helps businesses get the most from Dropbox, with proper setup, security, and ongoing support so your files are always where they need to be.
Secure, Centralised File Sharing
Dropbox Business uses 256-bit AES encryption to protect your data both in transit and at rest, giving you a reliable and secure cloud storage app for your entire organisation.
Access Files From Any Device
With Dropbox Smart Sync, files are accessible across Windows, Mac, iOS, and Android without consuming local storage space until they are needed.
Real-Time Collaboration Built In
Using Dropbox Paper, multiple users can work on the same document simultaneously and see each other's changes as they happen.
Why Businesses Struggle With a Reliable File Sharing Solution
Managing Dropbox and wider file sharing across a growing team is harder than it looks. Without a properly configured setup, you end up with version conflicts, duplicated files, folders accessible to people who should not have access to them, and colleagues storing sensitive data on personal devices. If you have ever tried to share large files with a client and hit a size limit, or gone looking for a file only to find it was deleted without warning, you will know how quickly these issues affect productivity. The original file can be difficult to track down once multiple versions exist across different devices, and without a clear process it is easy for other users to overwrite work without realising.
Many businesses using Microsoft 365 default to OneDrive because it is bundled in, but in our experience it is significantly more prone to sync conflicts and reliability issues than Dropbox. When files are not syncing correctly, trust in the whole system breaks down quickly. Unlike OneDrive, Dropbox does not require special software to be installed before other files can be accessed via a shared link, and files including high quality PDFs open cleanly across platforms without formatting issues.
How Labyrinth Technology Sets Up Dropbox the Right Way
Dropbox Business is one of the most reliable cloud storage platforms available, and Labyrinth Technology helps your organisation make proper use of it from day one. We configure managed Team areas with granular access, so the right people can reach the right folders and your most sensitive data stays protected with our managed security services. We enable and configure two-factor authentication and centrally managed security policies across your Dropbox account, reducing the risk of unauthorised access. For teams that work on the move, we set up Dropbox Smart Sync so that files are downloaded only when accessed, keeping devices uncluttered while still allowing offline access on any mobile device or desktop. When a device reconnects, changes are automatically synced back to the cloud and all other devices.
We also make use of version history and Dropbox Rewind, which means if files are accidentally overwritten or deleted, you can restore deleted files and recover older versions or roll your entire account back to a previous point in time. For teams that rely on their phones, we configure camera uploads so photos automatically upload from your camera roll directly into your Dropbox folder, making it straightforward to transfer photos and keep your cloud photo storage up to date without any manual effort. Whether your team needs a computer backup solution, a way to handle large file transfers with clients, or simply a platform to save and create a central home for your files, Labyrinth Technology gets it configured correctly and keeps it running. Dropbox also releases updates regularly, bringing new features that improve how teams work, and we make sure your setup takes advantage of them as they arrive.
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Frequently Asked Questions
Everything you need to know about our IT services and solutions
Dropbox is a cloud storage app that lets teams store, access, and share files from any device or browser. Files are held securely in the cloud, encrypted in transit and at rest, and can be synced to desktops and mobile apps so they are always accessible. Dropbox Business adds centralised administration, granular access controls, and advanced security features suited to organisations of any size. No special software is required to access files shared via a link, which makes it a practical file sharing solution for working with clients and external partners.
Yes. Dropbox uses 256-bit AES encryption for data both in transit and at rest in Dropbox data centres, and all connections are made over HTTPS. You can further protect your Dropbox account with two-factor authentication and centrally managed security policies. For businesses handling sensitive data, Labyrinth Technology can configure the appropriate security settings to meet your requirements.
Yes. Dropbox makes it straightforward to restore deleted files and recover older versions of documents depending on your subscription plan. Dropbox Rewind allows you to restore your entire account or specific folders to an earlier state. The length of your version history depends on your plan, so it is worth reviewing your Dropbox subscriptions to ensure it covers your needs.
Both are cloud storage platforms, but in our experience Dropbox is significantly more reliable for business use. OneDrive is bundled with most Microsoft 365 subscriptions, but it is notably more prone to sync conflicts and inconsistent behaviour across devices. Dropbox also handles large file transfers and high quality PDFs more consistently, and does not require special software for recipients to open files shared via link. If your team relies heavily on file sharing and collaboration, Dropbox tends to be the more dependable choice.
Dropbox Smart Sync allows you to see and navigate your entire Dropbox folder on a mobile device or desktop without the files taking up local storage space. Files are downloaded only when opened. You can also mark specific folders to always be available offline, which is useful if you regularly work without an internet connection. Once you are back online, changes are automatically synced to the cloud and across all other devices. There is no cache of unnecessary data building up locally, which keeps devices running cleanly.
Dropbox subscriptions vary in price depending on the number of users and the features included, such as extended version history and extra space. It is worth being aware that most plans include auto renewal, meaning your subscription renews automatically unless cancelled before the renewal date. If you want to avoid auto renewal, make sure you review your plan settings ahead of completing payment for the next cycle. Labyrinth Technology can advise on the right plan for your team and help you avoid paying for storage space you do not need.
Yes. Dropbox includes camera uploads, which means photos can automatically upload from your camera roll on any mobile device directly into your Dropbox folder. This is useful for teams that regularly transfer photos from site visits or client meetings, and it keeps your cloud photo storage organised without any manual steps. It also works as a lightweight computer backup for phone-based work.
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